Supplier overpayments

Recover overpayments to suppliers / improve internal controls

Any purchasing transaction carries risks: the risk of not paying a fair price, the risk of making accounting errors when processing the invoices, etc.

This last category of mistakes includes for example duplicate payments, payments to the wrong supplier, mistakes relating to currency payments, foreign exchange rate miscalculations, processing mistakes for deposits, pre-payments and credit notes…

These mistakes are generally rare but nevertheless systematic and they constitute a direct profit loss for companies. The causes stem from various sources with the following parameters maximizing the occurrences and the amounts involved:

  • significant volume of purchasing transactions
  • necessity to maintain a certain level of accounting productivity
  • new IT and / or accountancy systems, coexistence of a few different systems
  • turnover within teams
  • number of subsidiaries within a group / external growth

On a large purchasing base, these isolated oversights eventually make up a significant loss

The purpose of traditional  accounting audit is not to identify these particular types of mistakes. It is however ABBD’s vocation: by combining innovative audit methods with exhaustive data processing software and tools and relying on experienced and motivated teams, we offer an adapted response to problems that have been abandoned by traditional audit methods (that are not exhaustive).

EXAMPLES OF MISTAKES THAT WE LOOK FOR

  • duplicate payments
  • payments to the wrong supplier
  • Currency mistakes
  • Foreign exchange miscalculations
  • Mistake when processing deposits, pre-payments…
  • Credit notes not accounted for ; or paid instead of being credited
  • Inputting or processing errors



METHOD

  • EXAUS : identification and prioritization by our software of main recovery leads
  • Exhaustive analysis
  • Recovery process

BENEFITS

  • Recovery of unexpected amounts
  • Status report on the reliability of existing procedures
  • Team learning and development
  • Process optimization
  • Sustainable cost reduction